Albury Cricket Club (part of Albury Sports Club) ("the Club") takes the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This Privacy Notice explains how we may use and protect the personal data we obtain about you and your rights in respect of your personal data.

Names of data controller - Albury Sports Club Limited

Categories of personal data we collect

• Name
• Date of birth
• Contact details of your parent of guardian if you are under 18
• Contact details if you are over 18
• Your video/photography preference
• Your membership declaration
• Emergency contact details information
• Sporting experience information
• Disability information
• Medical information

Our sources of the personal data
We obtain personal data from:

• You or the individual applying for you to be a member of the Club
• The parent/legal guardian registering a child to join the club
• The England and Wales Cricket Board (ECB)
• Leagues (where relevant)
• County Boards (where relevant)
• Club coaches / leaders

Automated decisions we may take
The Club will not take any automated decisions about you.

Purposes for which we process personal data
The Club will process the personal data for:

• Administering your application for membership of the Club
• Administering bookings and attendance at sessions
• Dealing with medical needs/specific requirements
• Supporting the delivery of cricket sessions
• Training and competition entry
• Reporting of participation, including for the purposes of Track & Trace, and any incidents and of figures and trends (including equality and inclusion information)

Who we will disclose your personal data to

For members over the age of 18 your personal data may be disclosed to the following. For members under the age of 18, the parent of guardians information may be shared:

• Leagues where you have been nominated for / agree to play for a League
• The ECB where you are registered for or express an interest in an ECB programme
• Play Cricket
• Surrey Cricket Foundation
• Test & Trace
• Coaches and junior co-ordinators for administrating training sessions
• Volunteers who work at cricket clubs/venues to support the delivery of sessions

Legal basis for processing your personal data
The legal basis for the collection and processing of your personal data is:

• for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
• for dealing with medical needs: that you have given your explicit consent or in the child’s vital interests
• in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme

Your right to withdraw consent
Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.

Location of your personal data
The Club will keep your personal data within the United Kingdom.

How long we will keep your personal data for
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with the Club as a member. 2 years after you cease to be a member of the Club or play, we shall delete your data excepting that needed to keep historical scorecard and statistical records

Your rights in respect of your personal data
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.
Our contact details:
Senior Membership Secretary - Emily Bourke
email - emily.alburycricket@gmail.com
phone - 07956 664028
Junior Membership Secretary - Stephanie Maynard
email - steph.alburycricket@gmail.com
phone - 07823 882403
Complaints
If you have any concerns or complaints about how we are handling your data please or wish to exercise any of your rights do not hesitate to get in touch with Emily or Steph at the Club. You can also contact the Information Commissioner’s Office (details can be found at www.ico.org.uk) .

1. MEMBERS AND GUESTS

All Members and Guests of Albury Cricket Club and Albury Junior Cricket Club will:

• Respect the rights, dignity and worth of every person within the context of Cricket.
• Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin,
• nationality, colour, parental or marital status, religious belief, class or social background, sexual
• preference or political belief.
• Not condone, or allow to go unchallenged, any form of discrimination if witnessed.
• Display high standards of behaviour.
• Promote the positive aspects of Cricket e.g. fair play.
• Encourage all participants to leam the Laws and rules and play within them, respecting the decisions of
• match officials.
• Actively discourage unfair play, rule violations and arguing with match officials.
• Recognise good performance not just match results.
• Place the well-being and safety of Young People above the development of performance.
• Ensure that activities are appropriate for the age, maturity, experience and ability of the individual.
• Respect Young People's opinions when making decisions about their participation in Cricket.
• Not smoke, drink or use banned substances whilst actively working with Young People in the Club.
• Not provide Young People with alcohol when they are under the care of the Club
• Follow ECB guidelines set out in the "Safe Hands - Cricket's Policy for Safeguarding Children' and any
• other relevant guidelines issued
• Report any concerns in relation to a Young Person, following reporting procedures laid down by the ECB

In addition to the above, all Club Officers and Appointed Volunteers will:

• Hold relevant qualifications and be covered by appropriate insurance
• Always work in an open environment (i.e. avoid private or unobserved situations and encourage an open environment)
• Inform Players and Parents of the requirements of Cricket
• Know and understand the ECB's 'Safe Hands - Cricket's Policy for Safeguarding Children'

2. JUNIOR MEMBERS AND YOUNG PEOPLE

Albury Cricket Club is fully committed to safeguarding and promoting the wellbeing of all its members.

Albury Cricket Club believes that it is important that members, coaches, administrators and parents/carers or
guardians associated with the club should, at all times, show respect and understanding for the safety and
welfare of others.

Therefore, members are encouraged to be open at all times and to share any concerns or complaints that
they may have about any aspect of the club with Helen Holloway or Moriam Bibi, the Safeguarding Officer(s).

As a member of Albury Cricket Club you are expected to abide by the following junior code of conduct:

• All members must play within the rules and respect officials and their decisions.
• All members must respect the rights, dignity and worth of all participants regardless of gender, ability, cultural background or religion.
• Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.
• Members must wear suitable kit - cricket whites- for training and match sessions, as agreed with the coach/team manager.
• Members must pay any fees for training or events promptly.
• Junior members are not allowed to smoke on club premises or whilst representing the club at competitions.
• Junior members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.